Article II — Association Meetings and Voting of Owners

Section 2.1 — Place & Electronic Communication Equipment (Owner Meetings)

All Owner meetings of the Association shall be held at any reasonable place determined by the Board. Meetings may be conducted by telephonic, video, or other conferencing process ("Electronic Meeting"), if: (a) the meeting notice states the conferencing process to be used and provides information explaining how Owners may participate in the Electronic Meeting; (b) the process provides participants the opportunity to hear or perceive the discussion and to comment; and (c) any person entitled to participate in the meeting is given the option of participating by telephone. At an Electronic Meeting of the Owners, the Board may temporarily mute Owners only to the extent necessary to maintain order at the meeting. A vote of the Owners present at an Electronic Meeting of the Owners is required to permanently mute or remove an Owner.

Section 2.2 — Voting Rights

Owners have such voting rights as are set forth in the Declaration, and each Unit shall be entitled to a single vote in the Association and may not be cast as fractional votes. The weight of the vote shall be the percentage set forth in the Declaration, or in the absence of such a percentage, one divided by the total number of Units in the Association.

If only one of several Owners of a Unit casts a vote at a meeting, that vote must be counted as casting all votes allocated to the Unit. If more than one Owner casts a vote for a Unit and the votes are not identical, the last vote received will count. If votes are cast simultaneously, as in person, the owners will be given a reasonable opportunity to cure during the vote period.

Section 2.3 — Voting Methods & Secret Ballot

Owners or their proxies who are present in person at a meeting of the members may vote by voice vote, show of hands, standing, written ballot, or any other method for determining the votes of Owners, as designated by the chairperson.

Elections, removals, amendments, and any vote designated by law must be conducted by secret ballot. Ballots shall be opened, counted, results announced and recorded by the board agent. Candidates, board members, and contractors with a personal interest in the outcome may not handle, access, or count ballots.

Section 2.4 — Voting by Absentee Ballot at a Meeting

Owners may vote by duly executed absentee ballot if provided as part of the meeting's notice. The absentee ballot must be provided by the Board in the meeting notice and shall satisfy any requirements under the Act. Absentee ballots, if utilized, shall be sent to all Owners in the same manner as notice of meetings, with a specified deadline for the return of the absentee ballots, which shall be no later than the adjournment of the meeting. An absentee ballot shall count towards quorum for all business conducted at the meeting.

Section 2.5 — Annual Meeting

The annual meeting of the Owners of the Association shall be held each year between January 1 and December 31, at such date, time and place as the Board shall determine, or at such other date, time and location as may be designated by the Board to the extent consistent with the Declaration. If the annual meeting is postponed, it must be rescheduled and noticed within sixty (60) days. The purposes of the annual meeting shall be to elect Directors or fill vacancies on the Board, and for the transaction of any other business as may properly come before the meeting.

For the election of Directors, candidates shall be elected to the Board of Directors by plurality vote, with the candidate(s) receiving the largest number of votes being elected. Cumulative voting is not permitted. If more than one Director position is up for vote with different term lengths, the candidate(s) with the highest number of votes will obtain the longest Director position. In the event of a tie requiring additional voting to determine which candidate(s) will be elected, the Owners may vote to conduct a run-off vote at the meeting or at a meeting adjourned to another date. Until the run-off vote is concluded, neither candidate shall be deemed elected to the Board; said position may be temporarily filled by appointment of the remainder of the Board as set forth herein.

Prior to any election of Directors, the Association must provide notice to Owners (a) the number of Director positions that may be filled, (b) the qualifications of serving on the Board as set forth in Section 3.1, 3.2 & 7.2 below, and (c) a reasonable process, manner, and deadline for submitting nominations as determined by the Board. To the extent reasonably practicable, the Association shall provide notice in accordance with this paragraph prior to the notice scheduling the election meeting.

At the annual meeting, the Board shall ensure members are provided a reasonable opportunity to comment, including but not limited to fifteen (15) minutes at the beginning of the meeting, on any matter affecting the Association. Members shall receive access to all Board documents and records on agenda topics at least forty-eight (48) hours in advance.

Section 2.6 — Special Meetings of Owners

A special meeting of the Owners of the Association for any purpose or purposes permitted hereunder or by law, may be called by the President of the Association, by resolution of the Board, upon written request of a majority of the Members of the Board, or upon the written request of Owners representing not less than twenty percent (20%) of the total votes in the Association. At the time such meeting is called by the President or Board resolution, or within a reasonable time after a meeting is called by written request of Owners as set forth above, the Board shall promptly deliver to Owners a notice of the special meeting that includes the time and place of the meeting and the business to be placed on the agenda for a vote of the Owners, including the text of any proposed amendment to the Declaration, Articles of Incorporation, Bylaws, and any proposal to remove a Director.

Not less than fourteen (14) nor more than fifty (50) days in advance of the meeting date the Secretary or their designee shall provide notice of the meeting. If the Association does not provide notice to Unit Owners of the special meeting within thirty (30) days after twenty per cent (20%) of Owners request the Secretary to do so, the requesting Owners may directly provide notice to all the Unit Owners of the meeting.

The Unit Owners may discuss at a special meeting a matter not specifically set forth in the special meeting's notice but may not take action on the matter without the consent of all Unit Owners of the Association.

Section 2.7 — Budget Ratification Meeting

Within thirty days after adoption of any proposed budget (including those adopting a special assessment), the Board must provide a copy of the budget to all Owners and set a date for a meeting of the Owners to consider ratification of the budget not less than fourteen (14) nor more than fifty (50) days after providing the budget. Unless at that meeting the Owners to which a majority of the votes in the Association are allocated reject the budget, the budget and the assessments against the Units included in the budget are ratified, whether or not a quorum is present. The budget shall include the information required under RCW 64.90.525 as in effect at any given time or any successor statute thereto. The Board may provide that a special assessment may be due and payable in installments over any period it determines and may provide a discount for early payment.

If the proposed budget is rejected or the required notice is not given, the periodic budget last ratified by the Owners continues until the Owners ratify a subsequent budget proposed by the Board.

Section 2.8 — Notice of Meetings of Owners

It shall be the duty of the Secretary to give notice of each annual or special meeting of the Owners, and the Secretary may enlist the assistance of any Director, officer or the Managing Agent in providing notice. Unless otherwise provided by law, the Declaration or these Bylaws, all notices given under the governing documents shall be in writing and may be delivered personally, by mail, or by email to those consenting to electronic notice.

The notice of any meeting of the Owners shall state the time and place of the meeting and the items on the agenda to be voted on by the Owners, including the text of any proposed amendment to the Declaration, Bylaws or Articles, changes in the previously approved budget that result in a proposed increase in assessment obligations, and any proposal to remove a Director. Notice shall be deemed delivered as set forth in the Act. At an annual meeting, new business may be conducted on items even if not set forth on the agenda.

Section 2.9 — Waiver of Notice

Except where expressly prohibited by law or the Articles of Incorporation, notice of the day, place, hour and purpose or purposes of any meeting of the Owners may be waived in writing by any Owner at any time, either before or after the meeting; however, attendance at the meeting in person or by proxy shall constitute a waiver of notice of the meeting unless prior to or immediately upon commencement of such meeting the Owner in attendance asserts that proper notice was not given.

Section 2.10 — Quorum

At any meeting of Owners, quorum is present if, at the beginning of the meeting, members entitled to cast twenty percent (20%) of the total votes of the Owners in the Association are present in person, by proxy, by remote participation, or by valid absentee ballot. The board agent shall determine whether quorum has been established. Quorum may be established at any time after the meeting is called to order, but no business conducted prior to obtaining quorum shall be valid. The Owners present at a duly convened meeting may continue to do business until adjournment, notwithstanding the withdrawal of enough Owners to leave less than a quorum. The vote of a majority of the votes of Owners present in person or by proxy at a meeting at which there is a quorum shall be the act of the Association, except as otherwise provided herein, by law or by the Declaration or Articles of Incorporation.

Section 2.11 — Adjourned Meetings

If any meeting of the Association cannot be organized because of a failure to obtain a quorum, a majority of the Owners present, in person or by proxy, may adjourn the meeting to a time not less than fourteen (14) nor more than fifty (50) days from the time the original meeting was called. At the reconvened meeting, if a quorum is present, any business which might have been transacted at the meeting originally called may be transacted. Any absentee ballots and proxies valid at the original meeting shall be valid at the reconvened meeting unless the ballot or proxy indicates otherwise. When an Association meeting is adjourned to another time or place, notice of the reconvened meeting must be given to all Owners not less than fourteen (14) nor more than fifty (50) days in advance.

Section 2.12 — Proxies

A proxy must be executed in writing by an Owner or its duly authorized attorney-in-fact. No proxy shall be valid after eleven (11) months from the date of its execution, unless otherwise provided in the proxy form. Revocation of a proxy shall not be effective until written notice thereof has actually been received by the person presiding over a meeting of the corporation, or, in the absence of a meeting, the Secretary or Managing Agent that the Board may specify. No proxy shall be effective if it is not dated or purports to be revocable without notice. The Board may designate a particular proxy form for a proxy to be valid. A proxy may be delivered to the Secretary (or any other officer or Managing Agent that the Board may specify) by personal delivery, U.S. mail, facsimile, scanned via email, or any other method approved by the Board.

Section 2.13 — Voting Without a Meeting

With regard to any matter for which Owner approval is required, the Board may decide that voting of the Owners shall be conducted by mail, email, or other Electronic Transmission as permitted by the Act & RCW 24.03A. Procedures for such voting (including ballot procedures set forth in the Act) may be adopted by the Board provided they are consistent with the above laws and meet the intent of the Declaration and Bylaws to provide the Owners with adequate notice and opportunity to vote. Notice and quorum requirements for such voting shall be the same as for a meeting of the Association. If a vote is performed without a meeting of the owners, notice of its outcome must be provided to all Owners. A vote without a meeting may not be used (a) in lieu of an annual meeting of the Owners, (b) to remove a Director, or (c) for ratifying a budget.

Section 2.14 — Ballot Administration

Members may vote in person, by absentee ballot, or by electronic ballot. All ballots shall be administered by the management company or, in its absence, the Secretary. Board members and candidates may not handle, access, or count ballots in which they have a personal interest.

Section 2.15 — Conduct at Meetings

The Secretary shall keep the minutes of the meeting and record in a minute book all resolutions adopted at Association meetings. On the presiding officer's or the Board's direction, reference may be made to the most current available edition of Robert's Rules of Order to determine any parliamentary procedure or other question which may arise at any meeting.

The Board shall record and make available all member meetings.

Section 2.16 — Presumption of Assent

An Owner present at a meeting of owners at which action is taken on any matter put to a vote of the membership shall be presumed to have assented to the action taken unless that Owner's dissent or abstention is entered in the minutes of the meeting, or unless such member files a written dissent or abstention to such action with the person acting as secretary of the meeting before the adjournment thereof, or forwards such dissent or abstention to the secretary of the Association immediately after the adjournment of the meeting. The right to dissent or abstain shall not apply to an Owner who voted in favor of an action.

Section 2.17 — Minutes

Minutes of all Association meetings shall be maintained in a record by the Secretary of the Association or by another person designated by the Directors. The decision of each matter voted upon at an Association meeting must be recorded in the minutes. Minutes for every meeting shall be approved by the Association before or at the next Association meeting.

Section 2.18 — Voting

Note: The committee recommends that all voting rules currently distributed across 2.2, 2.3, 2.4, 2.10, 2.12, 2.13, and 2.14 be consolidated into this section in a future draft, so members and volunteers can find every voting rule in one place.

(a) Ballot Window

The absentee and electronic ballot window opens on the same day notice is distributed and closes at meeting commencement. A member may submit multiple ballots; the last ballot received before closing governs.

(b) Pre-Meeting Ballot Count and Certification

Before the meeting is called to order, the management company shall count all timely received ballots and certify the results in writing to the presiding officer. In-meeting votes shall be combined with pre-meeting ballots for a single tally. Results shall be certified and announced before adjournment, or within twenty-four (24) hours if a recount is required. Certified results shall be posted to the association portal and included in the minutes.

(c) Write-In Candidates

Ballots shall include space for write-in candidates. When two or more ballots name the same write-in candidate, that candidate shall be entered into an official write-in record. The record shall be maintained on the association's website or portal and updated within twenty-four (24) hours during the ballot window. The meeting notice shall inform members that write-in candidates receiving two or more nominations will be listed at a designated URL.

(d) Challenge and Recount

Any member may challenge the validity of any ballot or tally by written notice to the management company and Secretary within forty-eight (48) hours of results publication. The management company shall conduct a recount in the presence of one disinterested witness designated by the challenger and one designated by the Board. The recount result is final unless a court orders otherwise. All challenges and their outcomes shall be noted in the minutes.